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How to Change PowerPoint Orientation From Landscape to Portrait

Wed, 11/22/2017 - 12:55

Your presentation orientation is important. Let's look at how to change orientation in PowerPoint from landscape to portrait using Microsoft PowerPoint.

We also have a helpful compliment to this tutorial.  Download our FREE eBook: The Complete Guide to Making Great Presentations. Grab it now before you read on.

Note: In this tutorial we use the Simplicity PowerPoint Template. You can find more great PPT presentation templates on GraphicRiver or in our Ultimate Guide to the Best Microsoft PowerPoint Templates.

How to Quickly Change PowerPoint Orientation

Note: Watch this short tutorial screencast or follow the quick steps below, that compliment this video.

1. Find the Design Tab in PowerPoint

Most PowerPoint presentations are in landscape format where the slides are wider than they are tall. But, occasionally you might need to turn your presentation on its side and make it portrait orientation.

In PowerPoint let's start off by finding the Design tab on PowerPoint's ribbon and click on it.

Open the Design tab. 2. Select the Portrait Orientation Option

On the far right side let's find the Slide Size option. Let's click on it. Go ahead and click on Custom Slide Size to open the settings. 

Choose Portrait orientation from the Slide Size dialog.

Choose the Portrait option to turn it effectively 90 degrees. Now, we'll need to choose between Maximize and Ensure Fit.

3. Choose a Reformatting Option

These thumbnails explain the two options for reformatting slides:

Choose Maximize or Ensure Fit.

You can either Maximize or Ensure Fit by scaling things down. I typically choose Ensure Fit to convert my slides. I'll go ahead and press OK

Finishing Up!

Either direction we choose means that if you have a presentation that is already developed you'll need to spend some time reformatting and rearranging the content on your slide. That'll make it work in the new format, which is a big change from before. This option works great if you're using PowerPoint as a layout or simple print design tool.

More Envato Tuts+ PowerPoint Presentation Tutorials

Learn more in our PowerPoint tutorials and quick video tutorials on Envato Tuts+. We have an assortment of PowerPoint material to help you work better with images in your presentations: 

You can also find great PowerPoint presentation templates with premium designs on GraphicRiver or Envato Elements. Or, browse through our selection of the best Microsoft PowerPoint designs: 

Make Great Presentations (Free PDF eBook Download)

We also have the perfect compliment to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. 

Download our new eBook: The Complete Guide to Making Great Presentations. It's available for free with a subscription to the Tuts+ Business Newsletter.

Manage Financial Affairs From a Smartphone: FinTech Round-Up, Part 2

Wed, 11/22/2017 - 10:00

In this tutorial series, I’ll explain FinTech and challenger banks and show you the apps to use so that you can run your financial affairs from a smartphone. 

FinTech Round-Up

Important: this tutorial does not constitute financial advice. As with all investing, your capital is at risk. Investment products may not be right for everyone and tax rules may change in the future. 

Always do your own research to ensure any product is right for your particular circumstances. If you’re unsure, you must seek independent financial advice. Envato Tuts+ does not accept liability if things go wrong. 

LootLoot is a smartphone app-based current account

Loot is a smartphone app-based current account that enables you to keep track of spending in real time.

Loot, however, is not a bank. The current account has a physical MasterCard debit card with Wirecard being the payment processor. Loot does not have Financial Services Compensation Scheme (FSCS) Protection as it does not invest customers’ money. Instead it is ring-fenced and held separately. 

Loot enables access via a web app and is available to customers in the United Kingdom.

MoneyBoxMoneyBox lets you invest easily in stocks and shares by saving the change

MoneyBox, a Smartphone app, helps people to invest easily in stocks and shares, via an Individual Savings Account (ISA), by saving the change. 

By linking MoneyBox to a current account, spending is analysed and the difference in round pounds is calculated and drawn off once a week to be invested. For example, £2.40 spending on a cup of coffee means £0.60 would be allocated to savings. 

It is easy to keep track, in the app, of change saved each week. You can pause savings or you can add money to save.

Attitude to risk is calculated with some questions during the sign-up process. As with all investing, the value of your investments will rise and fall at times and you could get back less than you invested.

Money DashboardWith MoneyDashboard you can make better financial decisions

Money Dashboard is a smartphone app-based account aggregator that gives you a true view of your finances. It shows exactly where money goes across all of your online financial accounts.

On most accounts, transactions and balances are refreshed daily, so you're up to date with your current financial position at a glance. The information is displayed in a personal financial dashboard.

With MoneyDashboard you can make better financial decisions with the personal finance assistant and budget planner.

MoneyFarm
Moneyfarm's technology creates a unique profile based on investment target and attitude to risk

Moneyfarm was founded in March 2011 by Paolo Galvani, Chairman, and Giovanni Daprà. It provides independent investment advisory services to small savers through its website and smartphone app.

Moneyfarm's technology allows it to create a unique profile based on a customer’s investment target and their attitude to risk.

MonzoMonzo has an ambitious aim to be a financial hub for a billion customers

Founded by Tom Blomfield, co-founder of earlier FinTech startups GoCardless and Starling Bank, Monzo started out as Mondo with a prepaid MasterCard and associated smartphone app showing real-time transactions and favourable currency conversions overseas.

Monzo has an ambitious aim to be a financial hub for a billion customers and, having acquired its banking licence earlier in 2017, is in the process of deprecating the prepaid card in favour of a current account to be rolled out to around 440,000 customers in late-2017 and early-2018.

Monzo is looking to disrupt traditional banking with its app-based approach to banking. 

N26N26 is available in 17 countries across the Euro-zone

N26 is a digital bank headquartered in Berlin, Germany, and offers smartphone and web-based banking. 

The N26 bank account uses artificial intelligence to automatically categorise spending to provide customers with an easy to understand overview in the app.

Different account functionality is offered depending upon whether a monthly fee is paid. It is possible to lock the card, from the app in case of loss or theft, and monitor transactions in real time.  

N26 is available in 17 countries across the Euro-zone with the exception of Cyprus and Malta. It is not currently available in United Kingdom but is rumoured to be coming soon.

NutmegNutmeg’s aim is to demystify investing by removing the high fees and technical jargon

Nutmeg is a savings and investments app for Individual Savings Accounts (ISAs), Lifetime Individual Savings Accounts (LISAs), pensions and general savings. 

Nutmeg’s aim is to demystify investing by removing the high fees and technical jargon. It’s transparent with investments and fees and performance of investments can be monitored with the app.

A minimum investment of £500 and £100 per month is required and it’s available to customers in the United Kingdom.

OneDox

OneDox links to your existing household utility accounts and draws in data from each new bill and displays that information visually for you. You’ll get a bar chart of past bill values, for example.

OneDox shows the account expiry date, analyses spending and proposes potential savings to be made by switching.

Bills are viewed in the OneDox account and the PDFs can be automagically downloaded to a DropBox or Google Drive folder each time a new bill is issued. This is done without any intervention necessary from the user.

OneDox emails periodic information as regards actions to be taken, such as renewals of car tax or switching to a better energy provider to save you money.


Oval Money

Oval Money is an app to keep track of your finances. Oval automatically tracks spending by linking to existing bank accounts and credit cards.

Oval Money can be used to set some money aside and start saving as little as £1 at the time. You can set different rules for saving or round-up purchases to save the difference.

As you make purchases, Oval intelligently applies one of its smart categories based on what was purchased and especially on why you purchased it. 

PlumPlum’s mission is to help people save money without them lifting a finger

Plum’s mission is to help people save money without them lifting a finger.

Plum is a software savings butler that monitors spending, in your bank accounts, to automatically set money aside. It is always available on Facebook Messenger. 

Plum aims to make saving painless with a simple, stress-free savings experience.

Revolut

Revolut launched to the public in July 2015 with the aim of "building a fair and frictionless platform to use and manage money around the world”.

The London-based startup was founded by Nikolay Storonsky and Vlad Yatsenko. It currently supports spending and ATM withdrawals in 120 currencies and sending in 26 currencies directly from its mobile app.

Revolut, a digital banking challenger, offers a pre-paid MasterCard debit card, currency exchange, and peer-to-peer payments. In February 2017, Revolut launched UK current accounts, with a personal IBAN.

Squirrel

Squirrel is a bank account in your name—controlled by an app—that makes it easy to budget your money and build healthy savings habits. 

The app then keeps savings safe and pays out spending and bill money as it is required. 

Bill money is kept safe, then paid out to your current account the day before your bills are due. Savings money gets kept safe inside your savings goals, where you see them grow towards completion. Spending money goes into your current account as normal.

No more overspending. No more overdraft. No more worries.

Starling BankStarling is a 100% mobile only bank

Headquartered in London Starling is looking to disrupt the incumbent financial systems and challenge traditional corporations. Since its founding, it has received significant funding, including $70m of investment in early 2016.

Starling Bank offers a full service bank account with a sort code and account number, which means you can pay people instantly with Faster Payments, use the globally accepted Contactless Mastercard debit card all over the world and set up direct debits and standing orders.

Starling is a 100% mobile only bank with everything you need to open a Starling Bank account on a mobile. After a few quick checks you you’ll be up and running within minutes of downloading the app.

Starling has announced that it will expand into Ireland and launch a business bank account in 2018.

TailTail offers big discounts at local places to eat and drink

The app, initially available for iOS and serving London only, offers big discounts at local places to eat and drink, all linked to the card you pay with and delivered each week in the form of cashback.

Tail founder and CEO Philipp Keller: “Using Tail, consumers can browse through a selection of curated offers, which are pre-linked to their bank card, eliminating the need for physical vouchers or coupon codes.

The offer feed is updated in real-time and location specific. Redemption happens in-app, allowing for a more discreet way of redeeming offers, and accumulated savings are distributed back to the user in the form of cash back paid out in regular intervals.”

TandemTandem plans to offer a app-based, full-service retail bank

Tandem, founded by Ricky Knox, Matt Cooper and Michael Kent in 2013, has a 'waitlist' and is not yet offering accounts to the general public.

When launched, Tandem plans to offer a app-based, full-service retail bank, with budgeting features built in, including alerts when bills increase or a payment comes in, advice on switching energy supplier and automatic advice on how much a customer can afford to spend in any given month.

Tandem does not yet have a banking license but is expected to have one when a proposed takeover of Harrods Bank is completed.

Tide

Tide is an alternative ‘bank' account aimed at small businesses, freelancers, and independents. Tide is packed with powerful tools to save business owners time and money. It is possible to sign up and have an account number and sort code within five minutes. 

Tide is not a bank. It’s a current account, operated via a smartphone app, that offers a Mastercard giving free purchases at home and abroad with the real exchange rate.

Tide automatically categorises transactions as you make them, so your bookkeeping is done before the accountant starts work. You can create and pay invoices through Tide in a couple of clicks and on the go.

TransferWise

Founded in January 2011 by Kristo Käärmann and Taavet Hinrikus, TransferWise is one of the biggest London-based fintech start-ups with offices around the world in Budapest, Cherkasy, London, New York, Singapore, Sydney, Tallinn, Tampa and Tokyo.

TransferWise is an online money transfer service that enables customers to transfer money up to eight times cheaper than with a bank. 

The technology is based on a peer-to-peer system. If someone wishes to convert pounds to euros, TransferWise’s technology finds someone else who wishes to transfer money in the opposite direction: euros into pounds.

Wealthify
Wealthify lowered the minimum investment to £1, to attract more people to investing

Wealthify, headquartered in Cardiff, South Wales, was founded in 2014 and gained full FCA authorisation in October 2015. It is an online investment service that builds and manages investment plans for its customers.

Wealthify uses proprietary software and technology, in addition to a team of investment experts, to create and manage investments plans for customers.

Wealthify lowered the minimum investment to £1, in March 2017, as part of a commitment to attract more people and to democratise investing.

YoltYolt monitors bills and subscriptions, from within the app, allowing you to compare energy deals

Yolt, backed by ING, aggregates accounts and credit cards held with other banks. The app works with all the major high street banks including Barclays, RBS, HSBC, Santander, Natwest and many others.

Yolt monitors bills and subscriptions, from within the app, allowing you to compare energy deals across the top UK providers, so you know where to save and how. 

Conclusion

It’s long been the case that banks had a customer for life if they captured them at a young age with a piggy bank, pencil case or football. Despite the seven-day current account switching service (CASS), there is still a great deal of inertia.

The opening up of, and ability to share, financial data is making an exciting future possible for the future of Banking, and much of that Banking is now possible from the smartphone in your pocket. 

How to Make a Photo Transparent in PowerPoint Quickly

Tue, 11/21/2017 - 13:55

You can fade a photo in PowerPoint to be partially transparent with a bit of a workaround trick. Let's learn how in this quick video. 

We also have a helpful complement to this tutorial. Download our FREE eBook: The Complete Guide to Making Great PresentationsGrab it now before you read on. 

How to Create a PowerPoint Transparent Picture

Watch this short tutorial screencast or follow the quick steps below.

1. Draw a ShapeStart by drawing a shape.

Instead of just inserting an image, let's start off by drawing a shape on the Insert tab. I'll grab a rectangle shape, and then click and drag over the slide to draw a box to put an image inside of.

2. Choose a Fill for Your Image

Now I'm going to right-click on the shape and choose Format Shape to open up some additional options. On the right side, let's open up the Fill option.

Open the PowerPoint Fill option.

 Now we'll go ahead and choose Picture Fill here. This fills the box with an image of our choice. 

3. Insert the Image

I'll click on File and then browse to the image that I want to use as the background.

Insert the photo you want to make transparent.

I'll click to insert the image. Now, our shape is replaced with the image. If your picture is stretched or doesn't fit the square properly, you could tick this box that says Tile picture as texture

4. Make a Photo Transparent in PowerPoint

Finally, let's add the transparency effect. Just pull the transparency effect slider up to fade the image into the background. 

Use the Transparency slider to make a photo transparent in PowerPoint.

You could pull the image further to the right for more transparency when needed. It takes a bit of a trick, but you can add image transparency right inside of PowerPoint. 

Finishing Up!

Creating a transparent photo in PowerPoint is a good way to a bit of design flair to your presentation.

More PowerPoint Tutorial and Template Resources

Learn more in our PowerPoint tutorials and quick video tutorials on Envato Tuts+. We have an assortment of PowerPoint material to help you make better presentations:

You can also find great PowerPoint presentation templates with premium designs on GraphicRiver or Envato Elements. Or, browse through our selection of the best Microsoft PowerPoint designs:

Make Great Presentations (Free PDF eBook Download)

  We also have the perfect companion to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully.  

It's available for free with a subscription to the Tuts+ Business Newsletter. 

Start Saving With These Early Cyber Monday Deals

Tue, 11/21/2017 - 13:32

At Envato this year, Cyber Monday lasts a whole week. You can get 50% off selected items on Envato Market, or save a whopping $120 on an annual Envato Elements subscription, any time between now and next Wednesday, 29 November. 

So if you're looking for Photoshop actions, WordPress themes, stock photos, video footage, music or a wide array of other creative digital products, you can snag some impressive savings. Just visit the Cyber Monday Sale page to get the full details and start saving.

50% Off 500 Envato Market Items

For the Cyber Monday sale on Envato Market, 500 popular items have been marked with special 50% reductions. 

So you can build a new site with top themes, add functionality with code, design with stunning add-ons and templates, or bring your projects to life with audio and video files. All at half the normal price.

You can browse all the discounted items on the sale page

Save $120 on an Envato Elements Annual Subscription

If you just want one or two specific items, the Envato Market sale above is the one for you. But if you regularly use fonts, graphic templates, WordPress themes and other creative assets, an Envato Elements subscription is the best deal in town.

For $228 (the equivalent of $19 a month), you get a whole year of unlimited downloads from the huge library of 400,000+ stock photos, WordPress themes and plugins, icons, fonts, presentation templates, and much more.

And on top of that, you also get free access to unlimited Tuts+ courses and eBooks. So it's the perfect way to improve your skills while having access to all the digital assets you'll need for your creative projects throughout the year. It's an investment that will pay off many times over.

Don't Miss Out!

Remember, all of these deals end on 29 November, at 2 pm AEDT (Australian Eastern Daylight Time). Yes, that's Australian time, so if you're in Europe, America or other points east, you should make sure you've done all your shopping by Tuesday, 28 November at the latest. After that, the prices go back to normal.

You can find more details on all of these deals and links to the discounted items on the Envato Cyber Monday Sale page. So head over there to stock up on all the digital assets you'll need for the coming year, at unbeatable prices.

10 PowerPoint Presentation Tips: To Make Good PPT Slides (Quickly)

Tue, 11/21/2017 - 12:55

In this tutorial, I'm going to share ten quick PowerPoint presentation tips that will help you improve your PowerPoint presentations. You'll see a combination of features you might not know about, and get tips on changing your slide design to make your content shine.

Guide to Making Great Presentations (Free eBook Download)

Also, take what you learn from this tutorial further. Be sure to download our free eBook: The Complete Guide to Making Great Presentations. In it, learn the complete presentation process of how to write your presentation effectively, design it like a pro, and more. 

How to Make a Good PowerPoint Presentation (Watch & Learn)

This screencast is a speed round of my very favorite PowerPoint tricks. I'll walk you through ten of my favorite features or design steps to create a better presentation. 

 

Keep reading for an illustrated version of these tips that you can use to improve your PowerPoint presentations.

1. Use a Custom Theme

Above all, I consistently use custom PowerPoint themes. Microsoft has built-in themes that you can use for free, sure. But the premium themes that are on Envato Elements are a major step-up from PowerPoint's built-in themes. 

Envato Elements is an all-you-can-download creative subscription.

When you subscribe to Envato Elements, you'll have access to unlimited downloads of all the PowerPoint themes. Right now, Envato Elements has 711 PowerPoint themes and that number is always growing.

The reason that these themes are so useful is because they contain ideas. They're more than just a set of colors and font choices. Instead, they come loaded with ideas for slide designs. You can drop your own content in the placeholders to skip the hard work of recreating each presentation from scratch.

2. Use the Built-in Slide Layouts

Inside of PowerPoint themes, you'll find layouts, which are custom slide designs. Most themes will include a selection of content layouts that you can use as a starting point for your own slide designs.

Use the built-in Slide Layouts from the Home > Layout drop-down to choose a starting point for your PowerPoint slide.

Layouts are like a starting point for your PowerPoint slides. They contain combinations of placeholders for text boxes, images, and more. Instead of clicking and drawing individual objects onto the slide, use one of these layouts to start your slide off.

3. Align Text Consistently

When you're working with text on your slide, it helps to ensure that it aligns consistently. Keeping your text aligned in the same orientation really makes a slide look clean.

In the example below, I have basically three text boxes: a headline, a paragraph, and a list of bulleted points. Notice that all of this text is aligned left consistently. 

All of the main text elements on this slide are aligned consistently to the left edge of their box.

Aligning text was an "aha" moment that I learned when I started studying slide design. It's one of those steps that makes a slide look much neater and professional, so keep it in mind when designing.

4. Make Your Exports User-Friendly

No matter how great your slides look, you need to think about how your user will use the presentation file. 

Any of these are likely scenarios if you are regularly sending presentations to other users:

  • The viewer may not have PowerPoint installed on their computer.
  • The recipient may be using a totally different version of PowerPoint that renders the presentation differently.
  • Maybe you don't want the user to be able to make any edits or see your notes in the presentation file.
PowerPoint presentations can be exported as PDFs to ensure better compatibility.

In this case, my favorite tip is to export the presentation as a PDF. To do that, go to File > Export > Create PDF, and then save your presentation as a PDF. This is sure to help most of your users see the presentation just the way you intended.

5. Try a Different Color Scheme

Many PowerPoint themes have more than one color scheme that you can apply to your presentation. On the Design tab, click on the drop-down next to Themes to try out a different color scheme.

The Design > Themes drop-down contains a variety of color schemes you can apply.

Typically, these will restyle your entire presentation. Premium themes that you might get from Envato Elements, for example, may have multiple versions inside the original presentation zip file.

6. Edit Slide Masters for Consistency

The slide master controls the design for your PowerPoint slide. Instead of making the same change to each and every slide, you can apply a change to a slide master and it will affect all of the slides that use the same master.

In this example, I've applied a logo to the slide master to make sure it's in the same spot and size on multiple slides in my presentation.

It's ideal to apply a logo to the slide master itself, for example. This will keep the logo the same size and in the same position on each and every slide.

To do that, go to View > Slide Master. On the right side, you're likely to see a variety of slide masters that control designs for multiple slides. Drop the elements that you want to remain consistent onto one of the slide masters.

7. Use the Alignment Feature

Slides look better when the objects on them are in line with one another. There's a certain visual rhythm that occurs when objects line up in the center or along certain boundary lines.

In this screenshot, you can see some faint red and white lines that help line up elements equidistant form the top and bottom of the slide.

When you start dragging objects on your slide, you'll see guiding lines that pop up. These are very intuitive, and you'll likely notice that they help you line up your objects. You might seem them pop up when you have a box that's equidistant between two other objects on the slide, for example.

This is one of the best tricks for improving the look of your PowerPoint slide. Spend some time making sure that your key elements line up cohesively.

8. Use Stock Assets

Earlier, I mentioned using Envato Elements to grab PowerPoint themes. But there's more that comes with an Envato Elements subscription for presentations.

That includes a wide variety of stock photos, graphics, and custom designed fonts that you can use in your presentation. Instead of reusing the same stock photo or clip art, Envato Elements has everything you need to supplement a presentation. 

Envato Elements has a litany of stock photos and other assets you can incorporate in your presentation.

Again, Envato Elements is the perfect subscription if you build presentations. It's a one-stop shop that you can use to fill content.

9. Reduce Your Content

There's nothing that makes an audience tune out faster than being overloaded with slide content. Sometimes we try to make so many points that the audience misses all of them due to information overload.

Less is truly more. When you eliminate the weaker points of your presentation, the audience's attention will follow your key points accordingly.

It seems like cheating, but one of the best steps that you can take for your slide is to simply reduce the number of items that are on it. Convert some of your typed points to things you'll speak verbally. Remember: a PowerPoint slide deck is an aid, not the presentation itself.

10. Rethink Your Slide Order

Sometimes, I find that my presentations are out of order. I might spend too much time explaining my decision before I get to the conclusion.

In these cases, I like to use Slide Sorter View to re-sequence the slides in my presentation. To access this view, go to View > Slide Sorter on PowerPoint's ribbon.

Rearrange slides in the Slide Sorter view by dragging and dropping the thumbnails for each slide into the desired order.

From Slide Sorter view, you have a top-down view of all the slides in your presentation deck. It sometimes becomes obvious that the slides can be reordered into a better sequence from this view.

To do that, just drag and drop the thumbnails into the order you want. When you return to Normal view, the slides will be in the resequenced order you set here.

Need Help? Grab Our Making Great Presentations eBook (Free)

We have the perfect compliment to this tutorial. You can find more information in our new eBook on making great presentations. Download this PDF eBook now for FREE with your subscription to the Tuts+ Business Newsletter. 

It will help you master the presentation process, from: initial creative ideas, through to writing, design, and delivering with impact.

Recap & Keep Learning

These quick PowerPoint Presentation tips are some of my favorite ways to rapidly improve a presentation. Keeping them in mind while you build a presentation can help you build a deck you'll be confident about presenting.

Check out these tutorials to keep learning more about PowerPoint. These tutorials will give you more ideas for fixing up your slides efficiently:

What do you want to know about PowerPoint? Which PowerPoint tips helped you improve your presentation the most? Let me know in the comments below.

How to End Your PowerPoint Presentation With a Strong Close

Mon, 11/20/2017 - 12:55

The majority of presentations are forgotten as soon as the audience leaves the room. If you're going to invest the time and energy into giving a presentation, then you want to leave the audience with something to remember.

In this tutorial, I'll share ideas for how to end your PowerPoint presentation powerfully. Depending on the type of talk that you're giving, there is a tried and true technique that will bring it to a strong close. 

This tutorial will help you nail the finish of your presentation and leave your audience with a lasting impression. I'll also show you do's and don'ts for finishing your presentation with attractive final concluding slides. Let's dive in.

Guide to Making Great Presentations (Free eBook Download)

Before you read on, be sure to grab our free eBook: The Complete Guide to Making Great Presentations. It will help you master the presentation process, from: initial idea, through to writing, design, and delivering with impact.

4 Types of Presentations - That Conclude Differently

To finish a presentation strong, it helps to start by thinking about your presentation's goal. Your actions have to align with the goal of the presentation to succeed. How you'll approach a persuasive conclusion is different than an inspirational speech conclusion, for example.

For the purpose of this tutorial, I propose that there are essentially four main categories that you can divide presentations into. You could sub-divide these into more specific categories, but I think these basic groups are a useful way to think about your presentation and the approach to take:

  1. Persuasive Presentations - A persuasive presentation is designed to share your point of view and influence the views of your audience. 
  2. Informative Presentations - Informative presentations share facts and ideas about a subject, and are less prescriptive than a persuasive presentation. 
  3. Decision Driven Presentations - In a decision driven presentation, you're in the spotlight to provide a recommendation or plan to your audience. These often take place in the work environment.
  4. Introductory Presentations - These are also very popular in the business world. Maybe this is your chance to introduce your company to potential investors, customers, or a future employee. 

Let's talk about specific approaches for each of these presentation types. Throughout this tutorial, I'm going to use the Motagua PowerPoint theme to create closing slides. This presentation has plenty of ideas for attractive slides and is easy to work with.

I think of PowerPoint themes like Motagua as the ultimate shortcut to creating a great presentation; use one of these templates and add your own content to save countless hours of design work.

You can grab Motagua or other popular PowerPoint themes from GraphicRiver. Buy any of these themes once and use it as many times as you want for your projects. Or, head over to Envato Elements for a special offer that gives you unlimited access to creative resources, such as: presentation templates, web themes, photos, and more. 

Browse through the best trending designs from both of these sites: 

Let's look into more detail on concluding each presentation type strongly, from closing strategies to ideas on mastering your final PowerPoint slide. That way, you'll know the best way to end your PowerPoint presentation—regardless of it's type and your goals.

1. Persuasive Presentations

Persuasive presentations are designed to change your audience's mind or to impart your viewpoint on them. Maybe you've had to give one of these presentations as part of a school presentation, designed to influence your classmates on a hot-button issue.

There are many techniques to persuade an audience, ranging from connecting emotionally with the audience to presenting pure facts. Great presentations will contain a combination of all of these to appeal to a broad audience. 

Here's one idea for a persuasive conclusion: give the audience a key chart or graph that reinforces your idea. 

In the example below, let's pretend that the presentation would persuade an audience member to invest in our company. The growth shown in the chart would lead most investors to join our funding round.

Here's one idea for a persuasive closer: one last chart or graph with facts about the future of your company could be the key to persuading a potential investor.

A closing slide for a persuasive speech is the ace up your sleeve. Save one last key point and present it with a chart or graph to win over the data-driven members of your audience.

2. Informative Presentations

Informative presentations are designed to share fact-driven information. Your goal is to present a new idea in a memorable way that the audience will remember.

For an informative presentation, the closing slide should recap the information that you've shared. It's a good chance to illustrate a concept with a graphic or key bullet points.

For informative presentations, a final slide to recap the key idea is helpful to share with your audience.

It's also a great idea to share the slides from an informative presentation with your audience via email or post them online. If you've taught an important skill, the audience can use this as reference material.

3. Decision Driven Presentations

For a decision driven presentation, your audience is waiting to hear your big recommendation. You should use the final slide in your PowerPoint presentation to make a recommendation so that your project or idea can proceed.

This is an example of a simple decision driven presentation, with one simple and straightforward recommendation to the audience.

You can use the closing slide to make your recommendation clear. It's fine to use the supporting points to mention why you arrived at that conclusion, but focus on having a singular recommendation and be prepared to defend it.

4. Introductory Presentations

An introductory presentation is often used in business to help build trust and establish a relationship with an audience. Remember, the introductory presentation is your best chance to make a first impression. Whether you're pitching your business or asking people to join your company, the last slide can be the first step in the business relationship.

Maybe you aren't quite ready to give a full sales pitch. Instead, this is your first point of contact to start explaining your business. 

A contact slide is an ideal choice for an introductory presentation to help keep the conversation going.

To end your introductory presentation, I think it's a great idea to give the audience a means to follow-up with a Contact slide. If you think of an introductory presentation as the start of a conversation, you should give the audience the chance to continue that conversation.

Final PowerPoint Slide Styles to Avoid

When you're preparing to close out your PowerPoint presentation, there are certain strategic steps that you'll want to avoid. There are also final PowerPoint presentation slide styles that aren't on target for closing strongly. You need both the right closing technique and final slide design to work together. Let's take a look at what not to do for each of the key presentation types:

1. Persuasive Discussions

For persuasive presentations, the strategy should change. For these presentations, don't simply restate the points that you've already made. 

You need to give a new angle or a new perspective that could win the audience over. Your last slide should support the presentation's overall perspective, but shouldn't simply rehash the original points.

In a persuasive presentation, make sure that your final slide isn't a simple recap of your original points. The audience may resent having heard the same ideas repeatedly and find them less believable.

2. Informative Presentations

Information presentations often lead to a discussion with the audience, often called a "Q&A session." If your presentation is meant to be an open discussion, it can be tempting to throw up an "Any questions?" slide for the last part of your deck. 

However, if this is the only step you take to spark a conversation, your audience is unlikely to engage. I've seen many presentations breeze past this stage so quickly that no one works up the courage to ask a question.

This is a good looking slide, but it's not enough to actually elicit questions from the audience; instead, provide an inspiring slide with important information that teaches your audience.

For a more complete round-up on soliciting questions at the end of your presentation, check out the tutorial below.

3. Decision Driven Presentations

You've been asked to share your findings and make a recommendation in the form of a decision driven presentation. The information that you share will help guide a decision maker or give you the feedback you need to proceed.

In these situations, I think it's important to not overwhelm the audience with too many options. Sometimes, presenters have a tendency to give every possible option for a team to take. Make sure you avoid this in your final presentation slide.

In decision driven presentations, presenting too many options to the decision making team is overwhelming.

That shouldn't be the goal of a persuasive presentation. It's fine to present multiple ideas, but the presentation should ultimately culminate in a singular, decisive recommendation in the final slide in a PowerPoint presentation. 

4. Introductory Presentations

An introductory presentation seeks to build familiarity with the audience. For this type of presentation, there's one key step to avoid: don't try to close a deal too quickly.

If this is your first interaction with an audience, don't even think about using a closing slide like this! You need time to build trust with the audience before making the sale.

Marketing and teaching potential customers about your business is a process, and it's one that takes time. The final slide shouldn't contain graphics or requests that the audience buy from you or engage you right away.

Asking for a purchase or commitment at the end of an introductory presentation could be seen as off putting and ultimately harm your chances of gaining customers.

3 Quick Tips to End Your PowerPoint Presentation Strong

You've learned that the final PowerPoint slide design can be a powerful way to end your presentation. Also, we've dived into a number of problematic ways to end your presentation, which you should avoid. 

Now let's now jump into a few important tips on how to end a PowerPoint presentation so that it's memorable and makes an impact: 

1. Be Clear, Concise, and On Message

A strong presentation closing brings your key message to the forefront and aligns with your objective. You want to distill your final message down to a single memorable point or small set of points. That way the audience can easily walk away with your most important ideas on their mind. 

2. Use the Best Final PowerPoint Slide

Depending on the type of presentation you're delivering your final slide will differ. 

Make sure you're using a powerful final PowerPoint graphic slide to showcase your concluding information. Or, transition into an easy to read Contact Us or Any Questions slide. 

If you're unsure which slide fits your presentation type best, re-read the sections above. Don't miss out on those graphic examples of best last slides for various PowerPoint presentation types.

3. Include a Call to Action With Appeal

Depending on your goal, you may want to motivate the audience to ask a question or take an immediate action on the information you're presenting. Make sure your final slide helps motivate the audience to do that. 

Your final points need to align with your argument and give them a good reason to take action. Be clear on what you're trying to accomplish with your presentation, and bring it forward in your final slide. 

Also, make sure you practice delivering your conclusion. You want to put your notes aside, make eye-contact with the audience, and engage with emotion as you wrap up. 

Learn more presentation strategies, so you not only open with interest, but close memorably:

Recap & Keep Learning More PowerPoint Presentation Skills

This tutorial can serve as your guide for ending a presentation with a compelling finish. The last 30 seconds of your presentation may be the difference between changing your audience's mind and your presentation being forgotten.

Giving presentations is a skill. That means that you can learn and improve your ability giving presentations over time. Try out some of the presentations below to ease the process of building a presentation using Microsoft PowerPoint:

Need Help? Grab Our Making Great Presentations eBook (Free)

You can find more information in our new eBook on making great presentations. Download this PDF eBook now for FREE with your subscription to the Tuts+ Business Newsletter. 

It will help you master the presentation process, from: initial creative ideas, through to writing, design, and delivering with impact.

What is the part of the presentation that you find most challenging? Do you think it's harder to get started, or wrap up a speaking engagement? Let me know in the comments below.

How to Quickly Edit a Footer in PowerPoint in 60 Seconds

Fri, 11/17/2017 - 15:13

Footers are for the bottom of your presentation and can show information on each and every slide. In today's tutorial, learn how to quickly edit the footer in your PowerPoint slides. 

We also have a helpful compliment to this tutorial. Download our FREE eBook: The Complete Guide to Making Great PresentationsGrab it now before you read on. 

How to Quickly Edit a Footer in PowerPoint

Watch this short tutorial screencast or follow the quick steps that complement this video.

1. Open the Header and Footer PowerPoint Window

Let's go ahead and switch to the Insert tab on PowerPoint ribbon to get started. Now find the text section on the right side of the menu and let's click on Header and Footer.

Header and Footer PowerPoint Window.2. Set the Date and Time PowerPoint Slide Options

Now the first option that you might want to add is the date and time, which you can add by checking the box for Date and Time. This adds the current date and time to each and every slide automatically. I like to leave the Update Automatically box checked, so that PowerPoint will always have the date I present or print my slides.

Date and Time setting in PowerPoint.3. Edit Your PowerPoint Footer Slide Information

Next, you can tick the Slide number to add that to each slide and it automatically increases on every slide. Also, click the Footer checkbox so that you can add your very own custom text to each slide's footer. You can type something that you want add to each slide. And lastly, I like to check the option to Don't show on title slide, to not show any of these things on the very first slide. 

Edit PowerPoint footer automatically.4. Now Your PowerPoint Slides Will Show the Changes 

When you press Apply to All, you'll notice that each slide has the data we add. You can see as we change slides that each slide automatically adapts the slide number.

PowerPoint slide footer with edits applied.Finishing Up!

These PowerPoint slide settings are a great way to automatically add information to every slides footer without manual work. 

More PowerPoint Tutorial and Template Resources

Learn more in our PowerPoint tutorials and quick video tutorials on Envato Tuts+. We have an assortment of PowerPoint material to help you make better presentations: 

You can also find great PowerPoint presentation templates with premium designs on GraphicRiver or Envato Elements. Or, browse through our selection of the best Microsoft PowerPoint designs

Make Great Presentations (Free PDF eBook Download)

We also have the perfect compliment to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. 

Download our new eBook: The Complete Guide to Making Great Presentations. It's available for free with a subscription to the Tuts+ Business Newsletter. 

How to Use 10+ Top SlideShare Digital Marketing Strategies

Wed, 11/15/2017 - 12:55

SlideShare can be a great digital marketing tool for marketing your business or organization. According to SlideShare's own statistics, there are literally millions of professional users who review and upload SlideShare presentations regularly. So, the potential is there to expand your customer reach by uploading one or more SlideShare presentations. But first, you need to develop a good SlideShare marketing plan.

Many SlideShare users upload a single presentation and then do little else to attract viewers to it. While a good presentation may reach some SlideShare viewers, you can reach many more when you use effective SlideShare marketing strategies. It's a good idea to view SlideShare as part of your overall digital marketing efforts.

In this article, we examine SlideShare digital marketing strategies more closely. I'll share over ten digital marketing SlideShare strategies that work. We'll also discuss how you can use SlideShare analytics to measure your SlideShare marketing efforts.

Strategy 1. Target Your SlideShare Audience

If you're trying to reach a specific audience with your SlideShare presentation (such as potential clients), make sure that your presentation includes content that is of interest to your desired reader.

Choose your slideshow topic carefully to engage your viewers. Use language your target SlideShare audience can relate to in your presentation. But also, make sure the presentation is useful for your desired audience. To make your SlideShare presentation useful, include actionable tips readers can easily follow and other information your reader can readily take action on.

Research your presentation carefully. Sharing useless or inaccurate information leaves a bad impression and could prevent a reader from working with your company in the future. 

For more information on researching your topic and engaging your audience, download our FREE presentation eBook, The Complete Guide to Making Great Presentations.

Strategy 2. Start with a Professional Presentation Template

SlideShare has many presentations uploaded. To ensure that your presentation gets the attention it deserves in this crowded medium, you need to make your presentation design look good. Looking good means using a professionally designed template. A poorly designed SlideShare presentation won't get a second glance.

If you've got the skill, you could design your own PowerPoint template. But designing an attractive presentation template takes time. A better plan is to use a professional presentation template that's made to work with quickly. You'll get a proven slideshow design and you can customize the template to add those elements that are unique to your company.

GraphicRiver has a great selection of professionally designed PowerPoint templates you can purchase and use for your next SlideShare presentation. Or, if you need access to limitless graphics, presentation templates, and creative assets, then head over to Envato Elements. To get an idea of some of the templates available on these sites, take a look at this collection of top PowerPoint templates:

Strategy 3. Craft a Powerful Title Slide

The title slide is the first thing your audience sees of your SlideShare presentation. The title slide can determine whether a reader decides to view the rest of your presentation or whether they quit reading. The title slide must draw your viewer in.

Capture your target audience's attention with:

  • The right words. Ask a question. Make a shocking statement. Give a deadline. Evoke an emotion. The key is to make the viewer curious or interested enough that a reader clicks through to see the rest of your slides.
  • The right images. They say an image is worth a thousand words. When it comes to your slideshow, if you've got the right image that statement is absolutely true. Find the compelling images you need at Envato Elements.

Take your time working on your title slide. It's possibly the most important slide of your entire SlideShare presentation. One of the biggest mistakes presentation authors make is not giving enough thought to a presentation's title slide.

If you're not sure what impression your title slide makes, ask someone (preferably from your target audience). Getting a second opinion can mean the difference between a dull title slide and an engaging one.

The following article addresses headlines for a web page, but many of the same principles are useful for presentation title slides:

Strategy 4. Include Enticing Details

With a live presentation the time allowed for making your presentation may be limited. You need to make sure that your presentation fits into the allotted time you're given. You also need to hold the audience's attention. And you need to allow extra time to answer audience member's questions. For a live presentation, a shorter presentation often makes sense.

A SlideShare multi-media presentation is different. Your audience can browse through your presentation at their leisure. Readers can also bookmark the presentation and return to it as often as they want. Don't be afraid to make your presentation a little more detailed or a little longer.

SlideShare provides the perfect opportunity for you to include details such as well-designed charts and diagrams in your presentation. If your readers are interested, they can take their time to study your statistics. SlideShare also allows you to upload documents and infographics.

Strategy 5. Make Your SlideShare Presentation Easy to Find

Since SlideShare is an online medium, presentations are discoverable through the search engines. Using search terms in your presentation's title and meta description makes it more likely to appear in the search engine results—which means more viewers for your presentation. Using a keyword in the filename helps to make your presentation search engine friendly.

SlideShare also has its own search tool. To make sure users who are looking for SlideShare presentations within the SlideShare platform find your presentation, choose your Category and Tags carefully. Here's a look at the SlideShare Upload screen, keeping in mind search factors:

The SlideShare Upload screen includes tags and categories.

Notice the Discoverability Score at the bottom of the screen. The score increases as you add discovery elements to your SlideShare upload.

Also, be sure to read through our tutorial, How to Upload Your SlideShare Slides for Use on LinkedIn, for detailed instructions on how to upload a SlideShare presentation.

Strategy 6. Add a Call to Action

An often-overlooked part of a presentation is the call to action. A call to action tells your viewers what to do about the information they just reviewed.

Typical calls to action include an encouragement to make a purchase or a link to your website or a landing page. A call to action can even include a non-commercial purpose, such as directing the reader to fill out a petition or a survey.

Including a call to action slide is important. A compelling call to action helps your presentation get results. For long presentations, include one or more calls to action in the middle of the presentation as well as at the end. The longer the presentation, the more calls to action you should include.

Strategy 7. Include Your SlideShare Presentation on Your Site

If you've got a website or blog, embedding or linking to your SlideShare presentation on your site ensures that your current clients and readers learn of your presentation. Since these individuals are already interested in your business, it's likely that they'll also be interested in your SlideShare (especially if it includes new and useful information).

Strategy 8. Promote Your SlideShare on Social Media

Social media can play a huge part in bringing more viewers to your SlideShare presentation. And since social media posts are often shared, your potential reach from social media is much larger than from just your own followers alone.

It's easy to promote a SlideShare presentation on social media from within SlideShare using its built-in tools. Each presentation includes Social Media Sharing buttons for LinkedIn, Facebook, and Twitter beneath the presentation:

Use the buttons inside SlideShare to share your presentation to social media.

To share your presentation to one of these social media platforms, click the corresponding button. To share your SlideShare on another social media platform, add the presentation URL to your social media post.

Strategy 9. Reach Out to Influencers

Every field has individuals who stand out. A re-share from one of these influencers can make a huge difference for your SlideShare marketing. Reach out to these influencers through email, social media, or by phone to make the influencer aware that your SlideShare presentation may be of interest to them.

To really capture the attention of an influencer and make them more likely to share your presentation, incorporate the influencer into your slideshow somehow. For example, you could interview the influencer and include quotes from them. Or, you could include a link to their blog in your presentation. Involving the influencer in your presentation increases the likelihood that they'll share it.

If you decide to reach out to an influencer through email, SlideShare has a built-in tool for quickly sharing your presentation. To use it, click the Share button below your presentation. The Share SlideShare screen appears:

Use the Email field to email your SlideShare presentation to someone.

You can use the Email field to automatically send your presentation to someone through email, but this tool doesn't allow for email customization. If you don't know the recipient well, a better approach is to include the link at the bottom of the screen in an email that explains why the influencer might be interested in your slideshow.

Strategy 10. Share Your SlideShare via Your Business Newsletter

Like many businesses, you probably have a newsletter that you use to share information of interest to clients and prospective clients. A good newsletter can strengthen your relationships and build good will for your business.

Since your SlideShare presentation includes useful tips and relevant information, it makes sense to link to your SlideShare in your newsletter. Your newsletter readers will likely be interested in your presentation.

Strategy 11. Use Analytics to Measure Your Success

No digital marketing strategy is complete without a way to measure its success. SlideShare marketing is no different.

Fortunately, SlideShare includes a free analytic tool to help you track how well your presentations are doing.

Here's a peek at the Summary page of the SlideShare Analytics tool:

The SlideShare Analytics tool lets you see how your presentations are performing.

The links at the top of the screen let you see more details about the following information:

  • Views. See how many people have viewed your SlideShare presentations.
  • Actions. Shows how many people have liked, commented on, downloaded, or emailed each presentation.
  • Viewers. This list shows recent viewers by date, location, and internet service provider (ISP). You can also see how each viewer was referred to your SlideShare presentation and which presentation they saw.
  • Export. Use this part of the tool to export the analytics data as a CSV file.
  • Social Shares. See how many times your content was shared on LinkedIn or Facebook using the Social Media Sharing buttons.

The information you gather through analytics is useful for planning your future SlideShare presentations, and evolving your marketing strategies further.

Conclusion

You've just learned ten effective digital marketing strategies for your SlideShare presentation. Adding one or more of these strategies to your SlideShare marketing plan can increase the reach of your slideshow and ultimately your business.

You've also learned some basics about SlideShare analytics. We've shown what SlideShare analytics measures. We've also discussed why analytics should be an important part of your SlideShare marketing strategy.

For a more in-depth look at what makes a great SlideShare presentations, along with some killer examples, read this article:

To learn even more about SlideShare, take a look at our SlideShare learning guide, How to Make Online Presentations (SlideShare + PowerPoint)

Now that you know how to use SlideShare for business marketing, you're ready to develop your own effective SlideShare marketing plan. Good luck!

Download Our New eBook on Making Great Presentations (Free PDF)

Grab our new eBook: The Complete Guide to Making Great Presentations. It's available for FREE with a subscription to the Tuts+ Business Newsletter. 

It's the perfect compliment to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. 

Working With Text in Keyboard Maestro: Part 2

Wed, 11/15/2017 - 10:00

Keyboard Maestro is one of the most powerful Mac apps available. Even if you can’t code, you can use it to create macros that automate the things you do. I can barely write a Hello World program in JavaScript, but I’ve automated huge parts of my workflow using Keyboard Maestro.

In the previous three tutorials in this series I’ve looked at how to create keyboard shortcuts, how to use one shortcut for different macros and the basics of working with text. In this tutorial I'll take things even further when it comes to working with text. 

What I’ll do is show you how to build a macro that takes a block of text written with British English spellings and convert it to American English spellings. There will be a few edge cases where it makes a mistake, but with the techniques I show you, you’ll be able to fix them in your own version of the macro. 

Prerequisites

To follow this tutorial you’ll obviously need a copy of Keyboard Maestro. You can grab one from the developers website. It costs $36 for a license and there’s a 30-day free trial. 

You’ll also need to have read the three previous tutorials in this series:

Although you will be able to follow along without doing so, it will also help your understanding if you’ve checked out my previous series on Keyboard Maestro:

What I’ll Build

What I’ll build is a macro that takes a load of text written with British English spellings and converts it to American English spellings. So for example, it would take the string My favourite colour is blue. I idolise blue things. They’re the centre of our world. and return, My favorite color is blue. I idolize blue things. They’re the center of our world.

It’ll do this by searching through the block of text and replacing instances where a word ends with -our, -ise or -re and replace it with -or, -ize and -er respectively. I’ll also add some filters so it doesn’t change They’re to They’er and our to or.

I’ll build it in such a way that any time I find a weird edge case I can quickly fix it. This way I don’t have to research every obscure difference between British and American spellings to get it right first time. 

By the time I’m done, you’ll have learnt some great tricks for manipulating text in Keyboard Maestro. With the techniques you’ll be able to build macros that process text in lots of interesting ways.

Build a New Macro

Create a new macro and call it something like British > American. I’m going to use a Hot Key trigger; in this case Command-Option-Shift-C.

Start building the macro

The first thing is to get the text somewhere I can operate on it. I’ll do this by copying it to the clipboard. This means that to use the macro you’ll need select the text then hit the trigger.

Add a new Type a Keystroke action from the Text group. Set Simulate Keystroke to Command-C.

The first step.

I'll start with a really basic feature. Replacing every word ending in -our with the version ending in -or. Since it’s just the ending I’m interested in, I don’t have to worry about creating a separate rule for both colour and valour. Instead, I can use one rule that identifies the end of a word. It doesn’t need to care what comes before the -our as long as it’s followed by a space.

From the Variables group, add a Search and Replace action. These will be the main building blocks of the macro. Ensure Search is set to System Clipboard. Change String (Ignoring Case) to String (Case Sensitive).

Search and Replace action.

For the actual replacement, I'll search for our and replace it with or. There is a space following the suffixes and this is very important as that’s what we’re using to identify the end of the words.

The first rule

The problem with this rule is that if it encounters the word our it will replace it with or, so I need a way to fix that. I'll preemptively protect or. I know that my rule uses a space as the break so if I add another character, say a +, in front of the space it won’t trigger it. 

Even better would be to use a string of random characters, say +$+, that is never likely to crop up in anything I write since only Keyboard Maestro is ever going to have to deal with it. 

Add another Search and Replace action before the one that searches for -our and set it to Case Sensitive. I want to find every instance of the word our so enter our for Search. This way it will only find the word when it’s a word on its own. Set Replace to +$+our+$+. Again, spaces before and after the string are important. 

This action stops our from being caught by a later action

When the rule runs, it won’t trigger for the word our because there’s no space after, however, I need a way to reset it back to as it was. 

Add another Search and Replace action at the end of the macro. Set this one to search for +$+ (without spaces before and after the string) and replace it with nothing. The reason I’ve left the spaces out and only targeted one of the symbol strings is because I want to be able to add loads of different actions that add them to protected words, but only need one rule to tidy up and remove them.

This action tidies up and removes the protection

The last thing to do is output the data. To do that, add a Type a Keystroke action and set it to Command-V. This will paste the edited text back in place. Enter a string like that is our colour blue and test it out. 

Now there’s still a lot to do with the macro, but the process is the same. Add Search and Replace actions to do the following:

  • Replace ours with ors
  • Replace ourite with orite
  • Replace ise with ize
  • Replace ises with izes
  • Replace isable with izable
  • Replace isation with ization
  • Replace re with er
  • Replace res with ers
  • Replace ogue with og
  • Replace ogues with ogs

You also need to add variations that take punctuation as a break point instead of a space. In other words, you need a rule that replaces -our, with -or,. Start with a full-stop and comma and add more as you need them.

All these rules will still replace there’re with there’er so add a rule at the top that replaces every instance of ’re with +$+’re+$+.

As you can see, adding each of these additional rules takes about ten seconds at most. 

Once you’ve got all those rules implemented, the macro will work as expected in about 95% of the words to be amended. That means it’s time to start putting it into use. Every time you use it, proof read your work and if you run into a problem, as I did with the word here, add an exception.

It's quick to add exceptions as you encounter them.

Keep building the macro and within a few uses, it will be tailored to your most common words. 

Wrapping Up

This macro shows how you can use a macro to do a huge amount of text processing very quickly. Since Keyboard Maestro is totally customisable, you can build similar macros to process text in any way you want. 

What I’ve built in this tutorial is the kind of app that would normally require some decent programming skills, but I’ve been able to do it in Keyboard Maestro.

Envato Elements Now Includes WordPress Themes & Plugins!

Wed, 11/15/2017 - 08:12

If you work with WordPress, you're in luck—WordPress themes and plugins are now included in an annual Envato Elements subscription. And what's more, you can lock in a special introductory rate for a limited time. Read on for more details.

What's Included

Envato Elements already gives you unlimited downloads from a massive library of 400,000+ photos, graphics, templates, and other creative assets. Plus it gives you free access to more than 1,000 courses and 240 eBooks here on Envato Tuts+.

From today, you'll still get all of that plus a curated collection of beautiful, premium WordPress themes and plugins. 

As with everything else on Envato Elements, this is an "all you can eat" deal. You can download as many themes and plugins as you want, with no limits or credits to keep track of. And there's a simple licensing system so that you know you're covered for all of your projects.

Right now, there are over 190 top themes and 130 plugins available to choose from, and you can expect that number to grow as more authors join the platform and existing authors upload more items. 

WordPress Themes

There's a wide range of premium themes on offer, whether you're looking for a multipurpose theme suitable for a corporate audience or something more creative that would work for a blog or portfolio site. There are even niche themes for real estate sites, wedding sites and more—and of course, you can find e-commerce themes to help you make sales from your site.

WordPress Plugins

A well-designed theme is a great start, of course, but if you're working with WordPress you'll also need access to premium plugins to add the features and functionality you want.

Envato Elements has you covered here too, with a selection of powerful plugins to help you create booking and scheduling systems, contact forms, responsive menus, social media feeds, and more.

What It Costs

It's important to understand that WordPress themes and plugins are only available with an annual subscription, not a monthly one. Usually, an Envato Elements subscription costs $29 a month, so the annual subscription will be $348 a year ($29 x 12).

However, for a limited time, you can save $120 on your subscription and sign up for just $228 (the equivalent of $19 a month). Remember, for that price you get not only the WordPress themes and plugins but also thousands of photos, fonts, graphics, templates and more. It's a pretty special deal.

So head over to Envato Elements to see what's on offer, and if you like what you see, sign up for an annual subscription to start making unlimited downloads. Don't spend too long thinking about it, though, because this introductory deal won't last forever!

How to Email Your Resume Professionally (Quick Guide)

Sat, 11/11/2017 - 12:55

You may think you know how to email a resume to a potential employer. But consider this, if the email with your resume is constantly filtered out or ignored, your chances of being considered for the job are gone.

Employers often receive hundreds of resumes in response to a single ad. Resumes are often sorted (and eliminated) by an Applicant Tracking System (ATS) before they ever reach a human. That's why it's important to know how to email your resume in a way that gets it in front of a hiring manager.

Do you know how to email your resume and cover letter to help land a new position? (graphic source)

There are steps you can take to make your resume email stand out from the rest. In this article, we'll explore emailing a resume for a job in depth. We'll look at every aspect of the process, including what to say when emailing a resume and how to properly attach a resume to an email.

1. Create a Professional Resume & Cover Letter

How your resume and cover letter looks is important. An attractive design can mean the difference between a resume that gets a second look and a resume that's passed over. This is especially true if you know a human will be reviewing your resume.

Get a Pro Resume Template

The fastest way to get a professional looking resume that's sure to make a good first impression is to use a professionally-designed resume template and matching cover letter. With a resume template, the design work is already done. All you need to do is plug in your information and it's ready to use.

You may wonder where to find a professionally designed resume template and cover letter. At GraphicRiver you'll find a good selection of professional resume templates or browse through this curated list: 

Gather All Your Information

Once you've selected a resume template, you're ready to begin the resume-writing process. This tutorial explains what you'll need to get started:

Some of the specific information you'll need includes past job titles, past employers, and years employed, as well as records of any education programs you've completed. Once you've gathered the information you need, you're ready to put it into the resume template.

Consider Your Resume Length

Resume length is a controversial subject. Most resume experts agree that a resume should be kept short. Unless you've got many years of work experience, one page is probably long enough.

While you may be tempted to list complete details for every position you've ever held, keep in mind that most HR professionals decide very quickly whether to move your application forward in the hiring process. It's in your best interest to edit out any irrelevant details.

For a complete discussion of resume length, read this Envato Tuts+ tutorial:

 2. Customize Your Resume and Cover Letter

A common resume mistake is to send the exact same resume and cover letter with every job application. Don't make this mistake. Instead, tailor your resume to each position you're applying to.

How Do You Tailor Your Resume to a Position?

Start by reading the job description carefully. Then, look at your own experience and find the parts of your experience that match the job description. The matching experience is what you want to highlight in your resume.

For example, you're applying to be a web designer. Your previous job was as an administrative assistant at a web design company. In that job, you answered phone calls and sent out invoices. But, you were also responsible for making updates to current clients' websites. In addition, your employer paid for you to take web design classes. The parts of your experience you'd focus on from your current job would be that you updated client websites and completed web design classes.

It also helps if you're specific. So, if you can, provide numbers and details of your experience.

When applying for the web design position, you might describe your former position like this:

Administrative Assistant. Anytown Consulting (2014 to present). Responsibilities included updating 42 client websites monthly. Completed six web design classes at ABC University.

In contrast, if you were applying for another administrative assistant positions, you would focus more on the administrative aspect of your current position. The description of your former position might look something like this:

Administrative Assistant. Anytown Consulting (2014 to present). Responsibilities included supporting six full-time web designers in a busy office. Also updated client sites as needed. Completed web design classes at ABC University. Be Sure to Customize Your Cover Letter as Well

Follow through with the customization in your cover letter. Think of your cover letter as another chance to explain why your experience is relevant to the job. Again, use the job description as a guide.

Here's a sample of what to write in an email when sending a resume. This example explains why the administrative assistant position is relevant to the web design job:

In my administrative assistant role at Anytown Consulting, I became familiar with the field of web design. I learned to update client websites. I also enrolled in and completed web design classes at ABC University. I believe my experience at Anytown Consulting, in combination with my education, has prepared me for a full-time role as a web designer with your company.

For even more effective cover letter samples, review this tutorial:

3. Double-Check Your Resume Carefully

Mistakes in your resume make you look bad. So, double-check your resume carefully to avoid the following:

  • Spelling Errors. Any spelling error is bad, but be especially careful about the spelling of company names. Using the wrong name for a company may make it hard to check your information.
  • Grammar Errors. Poor grammar makes your resume and cover letter look sloppy. If grammar isn't your thing, consider having someone proofread them for you.
  • Inaccurate Information. Make sure your years of employment and graduation dates are up-to-date.

If your authoring tool has a built-in spell check tool, use it. But don't stop there. While spell check tools catch some mistakes, many of them fail to catch improper word usage. So, be sure to read through your resume and cover letter carefully.

Typos can really derail a resume. For example, I remember reviewing a resume for a writer. They had listed 1897 as their college graduation date, when it should've been 1997. Naturally, the mistake in the date made the writer look careless.

4. Avoid the Applicant Tracking System (ATS)

The sad truth is that many resumes never make it to a human. They're weeded out by Applicant Tracking Software (ATS). You can improve your chances of making it through the ATS by using keywords and key phrases and by formatting your resume specifically for the ATS. Learn more in these tutorials:

But, the best way to make sure a human sees your resume is to give it directly to a human. This tactic bypasses the ATS and can ensure that your resume gets the attention it deserves.

Send Your Resume to a Company Contact

To give your resume to a human, start by looking for a contact who works in the company where you're applying. A good place to look for contacts is in your LinkedIn profile. If you find a contact within the company, you can use LinkedIn's own messaging system to ask them if they would be willing to deliver your resume to the hiring manager.

Your note could look something like this:

Hi Jane Doe, Remember when we both worked at Anytown consulting? It's been a few years, but I'll never forget your work on the NOP project. That was quite a project. I notice that you now work at XYZ consulting. I'm applying for a position as an associate there and I was wondering if you would be willing to recommend me for the position and deliver my resume to the hiring manager? If you could help me, I'd really appreciate it. I've attached my current resume to this email. Best wishes, Avery Smith

Note: Some companies offer a referral bonus to employees for qualified candidates they refer. So not only are they doing you a favor by referring you, you could also be doing them a favor as well.

Finding Company Contacts on LInkedIn

If you don't know a contact within the company, you still may be able to find the name of the hiring manager on LinkedIn. Once you've got a name, invite them to be a connection first—this lets them see your profile and acquaint themselves with your qualifications. 

Meanwhile, apply for the position through the conventional means, then send the hiring manager a short note (remember, these people are busy) mentioning your interest in working for the company. Quickly explain that you applied for the position and why you feel you're qualified.

With any luck, the hiring manager will respond and start a conversation with you. If your LinkedIn profile looks good, they may search for your resume in the pool of applicants or ask you to send it directly to them. Either way, you've met your goal of getting your resume in front of a real person.

For guidance on how to set up a professional LinkedIn profile, study this article:

5. Use a Professional Email Address

The email address you use for job applications and to send out your resume can make a bad impression. If you're like many of us, you may have created an email years ago when you were in school. Unfortunately, some of those student usernames may give a potential employer the wrong impression.

The best email addresses use a well-known email service (such as Gmail) and a variation of your first and last name. Alternately, if you've got a personal professional website, it's acceptable to use that email. Again, use your first and last name as the user name.

Here's are examples of professional and unprofessional email addresses.

Unprofessional Email Address Averyl1kesaParty@example.com Professional Email Address AverySmith@example.com 6. How to Attach a Resume to Email

Now that you've created a professional resume, you're ready to submit it to a company. If you're responding to a job posting, follow the instructions carefully. If you're sending the resume to an individual, you'll likely be using email.

Be careful about the time you choose to send your resume email. An email sent on a Friday, or late in the day (just before closing) is less likely to be read.

Most email services make it easy to attach a document. Here's how to attach a resume to email using two common email service providers:

How to Attach a Resume With Gmail

Here's how to email cover letter and resume in Gmail:

1. Start a new email by clicking the Compose button.

2. Type the email, including the recipient's email address and subject line.

Use the Attach icon to attach a resume to an email in Gmail.

3. Click the Attach Files icon (it looks like a paper clip) on the bottom of the screen.

4. From the File Upload screen, attach the file that contains your resume and cover letter.

After you've attached your resume to your email in Gmail you can send it.

5. Click the Open button at the bottom of the File Upload screen. The resume is attached to the email.

6. Click the Send button in the left of your message to send the email with your resume.

Learn more about getting started working with Gmail

How to Attach a Resume With MS Outlook

Here's how to email cover letter and resume in MS Outlook:

1. Click the New Email button in the upper left corner to start a new email.

2. Type the email, including the recipient's email address and subject line.

Use the Attach File icon to attach your resume to an email in MS Outlook.

3. Click the Attach File icon (it looks like a paper clip) on the top of the screen.

4. Click the Browse this PC option and navigate to where you've got your resume file stored.

After you've attached your resume and cover letter, you can send the email.

5. Click the Open button at the bottom of the Insert File screen. The resume is attached to the email.

6. Click the Send button in the top left of your message to send it.

Learn more about whether Gmail or Outlook is better to use: 

7. Follow Up

Once you've sent your resume via email, it's important to follow up. If you haven't heard from your contact after a day or two, send a follow up email. It's possible they never received your emailed resume, or they may have questions for you.

If all goes well, you may find yourself negotiating a salary for your new position. If that happens, you'll need the information in this tutorial:

Conclusion

You've just learned how to email a resume so that the hiring manager notices. Your chances of finding employment are much better when you use your professional network to direct your resume to the right person.

We've also discussed some techniques that'll keep you from making a bad first impression, such as using a professional resume template and sending your information from a professional email address.

To learn even more about creating a standout resume, study our series of tutorials on resumes, How to Create a Great Resume (Ultimate Guide).

Good luck in your job search and landing a great position!